Prior to deployment, a response ready kit should be obtained and assembled. Having a Kit ready by each Agency and/or Team member prepares you for any incident or planned event. Remember to restock Kit each time it is used.
Notepads – to assist with taking notes while deployed
Office supplies (paperclips, gloves, rubber bands, sticky notepads, and liquid paper)
Field Operation Guide (NIFOG)
Local System Coverage Map
NIMS ICS Forms:
- 201 – Incident Briefing
- 202 – Incident Objectives
- 203 – Organization Assignment List
- 204 – Assignment List
- 205 – Incident Radio Communications Plan
- 205A – Communications List
- 206 – Medical Plan
- 207 – Incident Organization Chart (wall mount size)
- 208 – Safety Message/Plan
- 209 – Incident Status Summary
- 210 – Resource Status Change
- 211 – Incident Check-In List
- 213 – General Message Form – Utilize this to send message back and forth to IC.
- 214 – Activity Log (optional 2-sided form) – Each individual assigned to a disaster fills this form out; This is a journal of your activities from start to finish.
- 215 – Operational Planning Worksheet
- 215A – Incident Action Plan Safety Analysis
- 218 – Support Vehicle/Equipment Inventory
- 219-1 to 219-8 and 219-10 – Resource Status Card (T-Card)
- 220 – Air Operations Summary Worksheet
- 221 Demobilization Check-Out
- 225 Incident Personnel Performance Rating
PSAP Survey – Information to include: PSAP Name, Physical Address, Primary Contact, Secondary Contact, 24 X7 Number, CPE, CAD, Mapping and Radio Manufacturers and Models; Radio System Description; Staffing (Calltaker only, Calltaker/Radio Police, Calltaker/Radio Fire/EMS, EMD).
TERT Request Information – Name of Agency, Contact Person, Telephone #, EMA/TERT Coordinator Notified (time/date); Nature of emergency and impact on PSAP (work overload, PSAP evacuation, Adverse environment conditions, Localized pandemic, Other); anticipated deployment environment (PSAP, Field response); Anticipated length; TERT State Coordinator have PSAP Survey?; Roadblocks, flooded roadways, etc?; ETC.
TERT Package – This will include, but not limited to, List of CAD codes/commands; List of call types; List of radio codes; List of major public buildings such as schools, hospitals, jail/prisons, etc; Check-in/Check-out procedures; ETC.
Sample Checklists- TERT Request Checklist Interstate; TERT Request Checklist Intrastate; TERT Arrival Checklist; TERT End of Shift Checklist; TERT Deactivation Checklist.
TERT Member Supply List – Minimum of 72-hour supply- Includes, but not limited to, water; rain gear; matches in waterproof case; ID/DL/Cash/Debit or Credit Card; MRE’s; Sunscreen; boots; tennis shoes; zip lock bags; etc.
Medical Considerations – Ensure you are up to date with your vaccinations. CDC guidance document is located at www.bt.cdc.gov/disasters/responderimmun/asap.
PSAP Survey, TERT Request Information, TERT Package, Sample Checklists; TERT Member Supply List, and Medical Considerations are all forms located in the Attachment section of the APCO-NENA-ANS1-105. PSAP Surveys should be filled out and sent to your TERT State Coordinator, Regional Coordinator and County Coordinator (if there is one). Update it anytime there is a change made. Keep the PSAP Survey and TERT Package filled out and in your kit.
It is also suggested for each TERT member to have an Agency Letter of Authorization and Commitment Letter on file.